In short
Work Pilot's payroll tracking layer sits on top of the GPS time clock. Approved shifts compute gross pay using the employee's wage and overtime rules, and payments are automatically allocated across shifts using FIFO (oldest first) — so you always know who's owed what.
The problem this solves
- ✕Guessing hours × rate on the back of an invoice every payday.
- ✕No clean way to record partial payments or advances.
- ✕Overtime forgotten or miscalculated.
- ✕Employees asking 'am I paid for last week yet?' with no clear answer.
How it works
Built for the day-to-day of a small contractor crew.
Per-employee wages
Set hourly rate, overtime multiplier and threshold per person. Owners control who can edit wages.
Auto gross from approved shifts
As soon as a shift is approved, gross pay is computed and appears on the employee's ledger.
FIFO payment allocation
Record a payment and Work Pilot allocates it across the oldest unpaid shifts first, marking each as paid, partial, or unpaid.
Outstanding balances
See gross, paid and outstanding for every employee at a glance on the payroll roster.
Shift-level detail
Tap any shift to see in/out location, geofence status, notes, gross amount and paid amount.
Employee self-view
Employees see their own shift ledger and payment history — never anyone else's.
Who uses this
Related pages
Frequently asked questions
How is gross pay calculated?+
For every approved shift, hours are multiplied by the wage rate; hours over the overtime threshold use the overtime multiplier configured on the employee's wage.
How does FIFO payment allocation work?+
When you record a payment for an employee, Work Pilot applies it to their oldest unpaid or partially paid shifts first, marking each shift as paid, partially paid, or unpaid as the balance moves.
Who can change wages?+
Only users with the wage-edit permission (typically the owner). Employees can view their own ledger and payment history but cannot change wages.
Is this a full payroll processor?+
No. Work Pilot tracks hours, gross pay and payments so you always know what's owed. It does not file remittances or issue direct deposits.